Unless you have an corporate travel management spending policy and a dedicated finance team, using corporate credit cards and expense reports is a Band-Aid. It’s difficult to keep track of the data, it creates more work every month and it doesn’t really solve the real problems with company travel.
To fix these problems, you need a purpose-built solution that takes all the headaches out of business travel. That means moving away from ad-hoc DIY processes to a tool that helps your entire team book, report and manage their travel expenses in a way that saves you money and time, reduces stress and keeps travelers on-track with their goals.
The Art of Seamless Journeys: Elevating Business Travel with Corporate Travel Management
The best way to do this is to partner with a travel management company (TMC) that’s skilled in the ins and outs of business travel. TMCs will take on the burden of booking, reporting and managing expenses from busy HR or finance teams, while helping you save money and offer deeper insights into your data.
A good travel management software should be easy for employees to use and follow. It should include a booking tool, an easy-to-use dashboard that displays all trips waiting for approval in one place, and the ability to tag trips to help your team keep their spending in check. Ideally, it’s also mobile-friendly so that you can access the platform on the go.
It’s important to clearly define your corporate travel policies so that everyone understands what’s expected and acceptable. Then, you can set the budget for long-haul and short-haul flights to make sure that your team’s needs are met and that your corporate travel budget stretches further.